| Product identity | Current technical data sheet (TDS), product specification, and product identifier | Confirm the exact grade, physical form, intended use, revision date, and consistency across documents. | Confirm that every document applies to the material being quoted, not a similar grade. | To be verified for each supplier |
| REACH status | Current REACH compliance statement identifying the product and relevant market | Check the statement’s issue date, scope, and any stated limitations; request clarification where the wording is generic. | REACH obligations depend on the substance, supply-chain role, and market. A supplier statement is supporting evidence, not a substitute for assessing the buyer’s own obligations. | To be verified for each supplier |
| SVHC communication | Declaration addressing the current REACH Candidate List and any applicable SVHC content | Confirm the Candidate List version or assessment date, product scope, and whether concentrations are reported against the relevant threshold. | For articles, REACH Article 33 communication duties apply when a Candidate List SVHC is present above 0.1% weight by weight. Duties differ for substances and mixtures. | To be verified for each supplier |
| RoHS declaration | RoHS declaration or substance data relevant to the buyer’s finished electrical or electronic equipment | Check the applicable directive scope, restricted-substance list, stated exemptions, and whether supporting test data is available when needed. | RoHS applies to covered electrical and electronic equipment. Limits generally apply to homogeneous materials; applicability to an additive depends on its use and the final product. | Use-dependent; verify |
| Safety Data Sheet (SDS) | Current SDS for the relevant market and language | Review product identification, hazard classification, composition disclosures, handling, storage, exposure controls, transport, and revision date. | For EU/EEA supply, SDS requirements are set under REACH Annex II, as amended by Regulation (EU) 2020/878. Classification and SDS duties depend on the product and supply circumstances. | To be verified for each supplier |
| Batch quality documentation | Certificate of Analysis (CoA) or batch inspection report | Match the batch number to the shipment and compare reported values with the agreed specification and test methods. | A CoA supports batch-level quality review; it does not by itself establish REACH or RoHS compliance. | Request for each shipment or agreed lot |
| Traceability and change control | Lot identification method and written notification process for product or manufacturing changes | Confirm lot codes appear on packaging and shipping documents; agree how changes affecting composition, specification, or compliance will be communicated. | Useful for quality investigations and keeping compliance assessments current across the supply chain. | To be confirmed during qualification |
| Document control | Document owner, issue date, revision number, and contact for regulatory questions | Check that documents are legible, current, internally consistent, and specific to the supplied grade and destination market. | Reassess documents when regulations, product composition, intended use, or market requirements change. | Complete before purchase approval |